Member Status

Every club member has a status that represents where they are in the membership lifecycle. Understanding these statuses and the actions you can take at each stage is essential for managing your club effectively.

Status Overview

Status	Meaning	How It Happens
Accepted	Active, enrolled member of the club	Admin accepted a request, or invitee accepted an invitation
Invited	Invitation sent, waiting for the person to respond	Admin sent an invitation from the Members tab
Requested	Person asked to join, waiting for admin approval	User found the club on your public profile and requested to join
OrgRejected	Admin rejected the join request	Admin selected "Reject" on a Requested member
MemberRejected	The invitee declined the invitation	The person chose to decline from their notification
OrgRemove	Admin removed the member from the club	Admin selected "Remove" on an Enrolled member
OrgForget	Admin dismissed a pending invitation or rejected entry	Admin selected "Forget" to clean up the list

📸

Screenshot: Members tab showing filter chips with counts for each status

The Members tab with four filter chips: Enrolled (15), Invited (4), Requests (2), Rejected (1). The Enrolled filter is selected showing active members

Status Flow Diagram

The following diagram shows how members move between statuses based on actions taken by the admin or the member themselves:

                    ┌─────────────────────────────────────┐
                    │         Organization Admin           │
                    │         sends invitation             │
                    └──────────────┬──────────────────────┘
                                   │
                                   v
                              ┌─────────┐
                              │ Invited  │
                              └────┬─────┘
                                   │
                    ┌──────────────┼──────────────┐
                    │              │               │
                    v              v               v
             User accepts    User declines    No response
                    │              │               │
                    v              v               │
              ┌──────────┐  ┌──────────────┐      │
              │ Accepted  │  │MemberRejected│   (Remind)
              │(Enrolled) │  └──────────────┘
              └─────┬─────┘
                    │
              Admin removes
                    │
                    v
              ┌──────────┐
              │OrgRemove  │
              │(Removed)  │
              └──────────┘

  ──────────────────────────────────────────────

                    ┌─────────────────────────────────────┐
                    │         User requests                │
                    │         to join the club             │
                    └──────────────┬──────────────────────┘
                                   │
                                   v
                             ┌───────────┐
                             │ Requested  │
                             └─────┬──────┘
                                   │
                    ┌──────────────┼──────────────┐
                    │                              │
                    v                              v
             Admin accepts                  Admin rejects
                    │                              │
                    v                              v
              ┌──────────┐                ┌─────────────┐
              │ Accepted  │                │ OrgRejected  │
              │(Enrolled) │                └─────────────┘
              └──────────┘

Actions Admins Can Take

The actions available to you depend on the member's current status. Here is what you can do at each stage:

For Enrolled Members (Accepted)

Action	What It Does	Result
Remove	Removes the member from the club	Status changes to OrgRemove. A confirmation dialog appears before the action is executed.

When you remove a member:

• They lose access to the club
• They can request to rejoin, or you can send them a new invitation later
• A note appears: "They will need to re-request to join, or you can send them a new invite"

📸

Screenshot: Remove confirmation dialog

A modal dialog asking "Are you sure you want to remove [Member Name] from this club?" with Cancel and Remove buttons

For Invited Members (Pending Response)

Action	What It Does	Result
Remind	Sends a reminder notification to the invitee	A new notification is sent; the reminded count is incremented
Forget	Dismisses the pending invitation from your list	Status changes to OrgForget; the invitee is not notified

tip

Use Remind when someone has not responded to their invitation after a few days. It sends them a gentle nudge without creating a new invitation.

For Requested Members (Pending Approval)

Action	What It Does	Result
Accept	Approves the join request	Status changes to Accepted and the person becomes an enrolled member
Reject	Declines the join request	Status changes to OrgRejected

📸

Screenshot: Requests filter showing members with Accept and Reject buttons

The member list filtered to Requests, showing two pending join requests. Each row has the member's photo and name on the left, with "Accept" (purple outline) and "Reject" (red outline) buttons on the right

For Rejected Members

Action	What It Does	Result
Invite Again	Sends a fresh invitation to the previously rejected person	Status changes to Invited
Forget	Dismisses the entry from your list	Status changes to OrgForget

Which Statuses Appear in Which Filter?

The Members tab groups statuses into four filters:

Filter	Includes These Statuses
Enrolled	Accepted, PastAccepted
Invited	Invited, PastInvited
Requests	Requested, PastRequested
Rejected	OrgRejected, MemberRejected

info

Statuses with the "Past" prefix (e.g., PastAccepted, PastInvited) refer to members whose engagement record is from a previous term or session. They are grouped with their current counterparts for easier management.

Read-Only Mode

When a club's status is Completed or Canceled, the Members tab becomes read-only. You can still view and search the member list, but action buttons (Accept, Reject, Remove, etc.) are not displayed.

This prevents accidental changes to clubs that have already concluded.

Common Workflows

Setting Up a New Club

1. Create and launch your club.
2. Go to the Members tab and select Invite Members.
3. Select all the followers you want in the club.
4. Send invitations.
5. Check back periodically for any join requests in the Requests filter.
6. Send reminders to anyone who has not responded in the Invited filter.

Managing an Active Club

1. Check the Requests filter regularly and accept or reject new join requests.
2. Use the Enrolled filter to review your current roster.
3. Remove members who are no longer participating.
4. Invite new followers as needed throughout the season.

End of Season

1. Review your final roster in the Enrolled filter.
2. When the club is marked as Completed, the member list becomes read-only for your records.

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What's Next?

Learn how to set up recurring sessions for your club in Schedules & Attendance.