Schedules & Attendance
Schedules are recurring sessions or classes within a club. Think of them as the regular meetings, practices, lessons, or rehearsals that make up your club's activity calendar. You can create multiple schedules per club to represent different types of sessions, and then track attendance for each one.
Key Concepts
- Schedule -- A named, recurring session within your club. For example, "Monday Basketball Practice" or "Saturday Piano Lesson". Each schedule has a title, date range, recurrence pattern, and optional venue and description.
- Timetable -- The specific day-and-time configuration for a schedule. A schedule can repeat daily, weekly, or monthly, or be set to specific custom dates.
- Classes/Sessions -- Individual time slots within a schedule. For example, a schedule might have a "Warm-up" session from 4:00-4:15 PM and a "Drills" session from 4:15-5:00 PM.
- Attendance -- A record of which members were present, absent, or late for a specific session on a specific date.
Examples
Here are some real-world examples of how organizations use schedules:
| Club | Schedule 1 | Schedule 2 |
|---|---|---|
| Youth Basketball | "Practice" -- Tue/Thu 4-5 PM | "Game Day" -- Sat 10 AM-12 PM |
| Piano Class | "Group Lesson" -- Wed 3-4 PM | "Individual Practice" -- Fri 2-3 PM |
| Dance Studio | "Ballet Technique" -- Mon/Wed 5-6 PM | "Choreography" -- Fri 5-7 PM |
| Swim Team | "Morning Laps" -- Daily 6-7 AM | "Strength Training" -- Tue/Thu 4-5 PM |
| Book Club | "Monthly Meeting" -- 1st Saturday, 2 PM | -- |
Accessing Schedules
- From the Dashboard, select Clubs in the sidebar.
- Select a club to open its detail page.
- Select the Schedules tab from the tab bar at the top.
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Screenshot: Club detail page with the Schedules tab selected
The club detail page showing the Schedules tab active. The tab content shows a "Create Schedule" button at the top and a list of schedule cards below, each showing a title, date range, and recurrence pattern
What You See on the Schedules Tab
The Schedules tab displays:
- A Create Schedule button to add a new schedule
- A list of schedule cards, each showing:
- Schedule title
- Thumbnail image (from the schedule media or the club's cover image)
- Date range (start date to end date)
- Recurrence pattern (e.g., "Weekly", "Daily", "Custom Dates")
- Description (if provided)
- Action buttons: Edit, Attendance, View, Calendar, Delete
In This Section
- Creating Schedules -- How to set up a new schedule with dates, times, recurrence, and details
- Tracking Attendance -- How to mark and review attendance for each session
What's Next?
Learn how to create your first schedule in Creating Schedules.