Group Registrations
Group registrations allow a single ticket purchase to register multiple participants. Instead of each person buying their own ticket, one person can purchase a ticket and fill out separate forms for each member of their group.
How Group Registrations Work
Group registration is controlled by the forms per ticket setting on each ticket type. This setting determines how many participant forms are collected for a single ticket purchase.
- 1 form per ticket (default) -- Standard single registration. One form is collected per ticket.
- More than 1 form per ticket -- Group registration. Multiple forms are collected for a single ticket purchase, one for each group member.
Each form collects participant details independently, so every group member's information is captured separately.
Setting Up Group Registration
To configure group registration, a participant form must first be attached to the ticket.
- Open the ticket you want to configure by selecting its card.
- Attach a participant form (see Participant Forms).
- Once a form is attached, the If group registration, max participants per registration? field appears.
- Enter the number of forms to collect per ticket (minimum 1, maximum 50).
- Save the ticket.
The group registration field only appears when a participant form is attached to the ticket. Without a form, there is no way to collect individual details for each group member.
Example Scenarios
Dance competition (duo)
A dance duo competition where each ticket registers a pair of dancers.
| Setting | Value |
|---|---|
| Ticket name | "Dance Duo Entry" |
| Price | $40 |
| Forms per ticket | 2 |
| Form fields | Name, age, dance style, emergency contact |
One person purchases the ticket and fills out two forms -- one for themselves and one for their partner.
Family pass
A family event where one ticket covers a family of up to 4.
| Setting | Value |
|---|---|
| Ticket name | "Family Pass (up to 4)" |
| Price | $60 |
| Forms per ticket | 4 |
| Form fields | Name, age, dietary preferences |
The purchaser fills out up to 4 forms for family members.
Hackathon team
A hackathon where teams of 3-5 compete together.
| Setting | Value |
|---|---|
| Ticket name | "Team Registration" |
| Price | $100 |
| Forms per ticket | 5 |
| Form fields | Name, email, GitHub profile, role, skills |
The team leader purchases the ticket and fills out forms for each team member.
Sports relay team
A relay race where each team has 4 runners.
| Setting | Value |
|---|---|
| Ticket name | "Relay Team (4 runners)" |
| Price | $80 |
| Forms per ticket | 4 |
| Form fields | Name, age, bib size, emergency contact, medical conditions |
How It Works for Attendees
- The attendee selects a ticket with group registration.
- If forms are collected before payment, the attendee fills out one form for each group member before proceeding to payment.
- If forms are collected after payment, the attendee completes payment first and then fills out the forms.
- Each form is submitted independently, so each group member's data is stored separately.
Combining with Complimentary Passes
Group registration and complimentary passes work well together. For example:
- A "VIP Table" ticket at $200 includes 3 complimentary passes (4 people total at the table).
- Set forms per ticket to 4 to collect details for the purchaser and all 3 guests.
This ensures you have contact information and any required details for every person at the table.
Badges on Ticket Cards
When a ticket has forms per ticket set to more than 1, a yellow Max N/ticket badge appears on the ticket card (e.g., "Max 4/ticket"). This helps you quickly identify which tickets are configured for group registration.
Keep the number of forms per ticket reasonable. If each form has many fields, requiring attendees to fill out a large number of forms can lead to checkout abandonment. Consider which fields are truly necessary for each group member.