RSVP and Sign-up Responses

For RSVP and Sign-up events, the responses view lets you see everyone who has registered, review their form submissions, and track attendance. This page covers how to access and use the responses view.

Accessing the Responses View

1. Navigate to the Event Dashboard and select an RSVP or Sign-up event.
2. On the event detail page, select the View Responses button.
3. The responses view opens, displaying all registrations for the event.

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Screenshot: View Responses button on event detail page

The RSVP/Sign-up section of the event detail page with the "View Responses" button highlighted, alongside the total response count and capacity indicator

Response Summary

At the top of the responses view, you will see:

• Total responses -- The number of people who have registered for the event.
• Capacity indicator -- If a response capacity was set during event creation, a progress indicator shows how many spots have been filled relative to the maximum.

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Screenshot: Response summary with capacity indicator

The top of the responses view showing the total response count and a capacity progress bar (e.g., "42 / 100 registered")

Viewing Responses

The main area lists all registrations with key details for each respondent:

Column	Details
Name	The registrant's name
Email	The registrant's email address
Phone	The registrant's phone number, if collected
Registration date	When they registered
Form responses	Summary of their form submission answers

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Screenshot: Response list

A list of registrations showing columns for name, email, phone, registration date, and a summary of form responses

Tab-Based Filtering

The responses view provides tabs to filter the list:

Tab	Shows
Attendees	All people who have registered for the event
Check-ins	Only people who have been checked in at the venue

Select a tab to switch between views. The count next to each tab label shows how many records match that filter.

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Screenshot: Attendees and Check-ins tabs

The tab bar at the top of the responses view showing "Attendees" and "Check-ins" tabs with count badges

Viewing Individual Response Details

To see the full details of a specific registration:

1. Select a row in the response list.
2. A detail view or modal opens showing the complete registration information.
3. This includes all form field responses, contact information, and registration metadata.

Member Engagement

When viewing an individual response, you can interact with the registrant through the Member Engagement modal. This provides options for communication and follow-up with specific attendees.

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Screenshot: Individual response detail with engagement options

The member engagement modal showing a registrant's full profile, form responses, and action buttons for engagement

Form Responses

If a registration form was attached to the event, each respondent's form answers are recorded and viewable:

• Preset fields (name, email, phone, address) are displayed in their standard format.
• Custom fields (text, dropdown, checkbox, file upload) show the respondent's answers as submitted.
• File uploads can be downloaded from the response detail view.

note

For Sign-up events, every registrant will have form responses because a registration form is required. For RSVP events, form responses are only available if an optional form was attached.

Response Count and Capacity

If you set a response capacity when creating or editing the event:

• The responses view shows the current count relative to the maximum (e.g., "42 / 100 registered").
• When capacity is reached, new registrations are blocked. The event page displays a notice that registration is full.
• You can increase the capacity by editing the event if more spots become available.

tip

If your event is approaching capacity and you want to accommodate more attendees, you can edit the event to increase the response capacity at any time. The change takes effect immediately.

Exporting Response Data

If export functionality is available for your event, you can download the response data for use in spreadsheets or other tools.

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Screenshot: Export responses option

The export button or option in the responses view toolbar, indicating the ability to download response data

Differences Between RSVP and Sign-up Responses

Aspect	RSVP Event	Sign-up Event
Form data	Optional -- only if a form was attached	Always present -- form is required
Registration action	Single-tap RSVP confirmation	Full form submission required
Response detail	May be minimal (name and email only)	Includes all form field answers
Capacity tracking	Supported	Supported
Check-in	Supported	Supported